Privacy Policy

Last updated: October 13, 2026

At Stephanie Verhart Photography, your privacy is important. We are committed to protecting your personal information and handling your data with care, transparency and in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy laws.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website or contact us regarding our photography and filmmaking services.

1. Who We Are

Business Name: Stephanie Verhart Fotografie en Filmmaker
Business Owner: Stephanie Verhart
Location: The Netherlands
Website: www.stephanieverhart.com
Email: hello@stephanieverhart.com
Chamber of Commerce (KvK): 88676048
VAT Identification Number: NL004643875B73

Stephanie Verhart is the data controller responsible for processing personal data as described in this policy.

2. Personal Information We Collect

Depending on how you interact with our website and services, we may collect:

Your name and contact details, including your email address and telephone number.

Information you voluntarily provide through our contact form or email correspondence.

Project details, booking information and business-related communications.

Billing and payment information when required for professional services.

Technical information such as your IP address, browser type and website usage data, where applicable.

Photographs and video recordings containing identifiable individuals as part of commissioned projects.

We only collect personal information that is necessary for legitimate business purposes.

3. How We Use Your Information

We may use your personal information to:

Respond to enquiries and communicate about potential collaborations.

Prepare quotations, agreements and photography or filmmaking assignments.

Provide our professional services and manage client relationships.

Process invoices, payments and administrative records.

Maintain the functionality, security and performance of our website.

Comply with applicable legal and tax obligations.

We do not sell your personal information to third parties.

4. Legal Basis for Processing

We process personal information only where a valid legal basis exists under the GDPR, including:

Consent: Where you have explicitly agreed to specific processing activities.

Contractual necessity: Where processing is required to perform a contract or take steps before entering into one.

Legal obligation: Where information must be retained or processed to comply with applicable laws.

Legitimate interests: Where processing is necessary for reasonable business purposes, provided these interests do not override your rights and freedoms.

5. Photography, Video & Portfolio Usage

As a professional photographer and filmmaker, Stephanie Verhart may process photographs and video recordings featuring identifiable individuals.

Such materials are handled in accordance with applicable privacy, copyright and portrait rights legislation.

The publication or commercial use of identifiable images is subject to the applicable agreements, permissions and legal requirements.

Where consent is the legal basis for publication, individuals may withdraw that consent in accordance with applicable law.

6. Data Storage & Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations.

Financial and administrative records subject to Dutch tax retention requirements are generally retained for seven years.

Other personal information is retained according to its purpose, applicable agreements and legal requirements.

7. Sharing Information With Third Parties

We may share personal information with trusted service providers where necessary for website hosting, email communication, administration, payment processing or the delivery of our services.

Where required, appropriate data processing agreements and safeguards are in place.

If personal information is transferred outside the European Economic Area, we apply appropriate safeguards as required by the GDPR.

8. Cookies & Website Analytics

Our website may use cookies and similar technologies to support essential website functionality and, where applicable, analyse website performance.

Non-essential cookies, including certain analytics and marketing cookies, are used only where legally permitted and, where required, after obtaining your consent.

You can manage cookies through your browser settings and, where available, our website's cookie preferences.

9. Your Privacy Rights

Under the GDPR, you may have the right to:

Access the personal information we hold about you.

Request correction of inaccurate or incomplete information.

Request deletion of your personal information.

Request restriction of certain processing activities.

Object to processing based on legitimate interests.

Request data portability where applicable.

Withdraw consent at any time where processing is based on consent.

To exercise your rights, please contact hello@stephanieverhart.com.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at www.autoriteitpersoonsgegevens.nl.

10. Data Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

11. External Websites

Our website may contain links to external websites, including social media platforms and third-party services.

We are not responsible for the privacy practices or content of these external websites. We encourage visitors to review their respective privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, website functionality or applicable legislation.

The most recent version will always be available on this page, together with the date of the latest update.

13. Contact

For questions about this Privacy Policy or the processing of your personal information, please contact:

Stephanie Verhart Photography
Stephanie Verhart
Email: hello@stephanieverhart.com
Website: www.stephanieverhart.com
The Netherlands